Logicstore makes every effort to ensure that your confidential documents remain
that way - secure, confidential, unedited and valid. We take the following precautions
with your security -
1. Access to your company's database of documents is achieved through usernames
and passwords on our website. Communication between your office and the Logicstore
server is encrypted using an SSL Certificate, meaning your information cannot be
monitored by a third-party.
2. When your document is scanned, it is made available as a text-searchable PDF
file, in a format and quality in accordance with BIP 0008:2004 - 'Legal Admissibility
of Information Stored on Electronic Document Management Systems'.
3. For your company, Logicstore will generate a 'Digital ID' for use within Adobe
Acrobat Reader and Microsoft Windows. This small electronic file will be sent to
your company on CD using secured mail - for your protection, it will never be available
for download, or e-mailed to you.
4. After your document has been scanned, it will be distributed back to your company
using two methods. The first of these will be a CD-ROM or DVD containing the file,
mailed to your office securely. This file will be 'signed' with your Digital ID,
allowing you to safely determine that the document has not been altered since it
was saved. To enhance usability and portability, this electronic document will not
be secured - it will be able to be viewed on any computer, using Acrobat Reader.
How you secure and use this CD-ROM is up to your company.
5. The other method of document distribution is through your online document database.
After your CD/DVD has been delivered, your document will be secured and encrypted
using your Logicstore Digital ID. It will then be placed on the Logicstore servers,
available for your company to download immediately, via the secure website. This
version of your document can only be opened by computers who have access to your
company's Digital ID. In the unlikely event that someone is able to retrieve a copy
of this electronic file, they are unable to open it and view the contents. This
is why your digital ID will never be available to download, or e-mailed to anyone.
6. For ease of use, your Digital ID can be installed on computers within your company.
Logicstore will provide instructions on how to achieve this. If you believe you have lost your Digital ID, Logicstore can re-create a new
one and re-secure your existing documents with this - like changing the locks in
an apartment.
7. Both versions of these electronic files will be locked, to avoid any editing
or removal/insertion of pages. The file acts as a 'snapshot' of your physical document.
This can be confirmed through the electronic signature of the document.
8. During scanning and document handling, Logicstore will follow a strict process,
with an audit trail, showing how the document was scanned and managed. This will
ensure Logicstore maintains compliance with the BIP 0008:2004 Standard. At your
company's request, this process and audit trail can be demonstrated to you. |